A new opportunity has arisen for an Office Manager at a specialist criminal defence practice based in the City of London.
The firm is medium sized with a mixture of in-house staff and consultants specialising in criminal defence and extradition work. Both privately funded and legally aided work is undertaken.
Key responsibilities:
- Human resources management (personnel files, sickness and holiday records and training records)
- Directly supervising admin team and conducting appraisals
- Supporting the Directors in the smooth running of the firm
- Liaising with the Consultant Solicitors to meet their needs
- Updating policies, plans and procedures such as the Office Manual and Accreditation documents
- Induction of new staff and maintaining personnel files
- Sourcing training courses and arranging bookings
- Sourcing office equipment and arranging contracts where necessary
- Maintaining all office records
- Liaising with our IT providers and ensuring the smooth running of IT with our staff
- Attending Management meetings to provide updates, reports and input
- Updating and maintaining the company website
- Liaising with suppliers and outside agents
- Providing back-up for admin staff with taking calls to the office and dealing with any issues arising
- Meeting and greeting clients
- Receiving and receipting payments, invoices and post/DX
- Processing work of solicitors, data inputting and drafting routine letters to clients
- Opening case files
- Monitoring work through our Case Management System [Bullseye]
Essential Skills:
- Experience of managing an office in a legal practice
- Able to work under pressure and liaise with a wide range of people
- Excellent co-ordination and ability to multi-task
Desirable Skills:
- Experience and knowledge of the workings of a criminal Legal Aid practice
- Experience of CRM6 Legal Aid billing
- Experience of working with a legal Case Management System
- Initial Fixed term contract of 6 months with good prospects of longer term employment for the right candidate.
The role is Monday - Friday 9.00 -17.30 a 6 month contract with the possibility of it turning into a permanent position.
20 days holiday plus bank holidays per annum